Instructions for completing the activities sections of the EC Monthly Report Form (May 9, 2016) written by Strait Hollis KT4YA, NFL Section Emergency Coordinator.
• Number of Drills, Test and Training Sessions This Month:
Activities to be included in this item would be: ARES meetings (general membership & staff), on-air drills/exercises, coverage tests for repeater(s) or simplex, equipment deployment training, equipment maintenance and exercise (running generators), meetings with served agency personnel, county-wide planning meetings, meetings with leadership of Public Service Events when planning the event (ex: meeting with MOD staff to review route, rest stops, start/finish area layout; activities that occur days/weeks before the actual event)
Regular scheduled nets (ARES local nets) can be included here particularly if you do on-air training or change repeaters or do simplex exercises as pop-up activities during the net.
Ex: one ARES meeting, four weekly nets, one Saturday work day (wash and wax trailer) and one EC visit with EM staff would equal 7 activities.
• Number of Public Service Events This Month:
Activities to be included here are fairly self-explanatory. What goes here is the actual number of events done during the month and include: fundraising walks, running events, bicycling events, parades, festivals, fairs, shows, regattas; any event where the ARES group provides communication support to the event.
Events can be short (March of Dimes walk from 07:00 to 11:00 on a Saturday morning), for a day (Tour de Cure bicycle event) or multi-day (2 day MS 150 bicycle event – two days of 75miles each – typically out and back from the first city) (three day bicycle Festival – Friday, Saturday, Sunday).
Each event is only counted as one activity even though it may be multi-day.
• Number of Emergency Operations This Month:
Activities to be included here are deployments of ARES personnel/equipment requested by the Emergency Management office of your county for an emergency or disaster event.
ARES response to a request from EM, Law Enforcement, Fire/Rescue authorities to provide support communication for an Incident.
• Person Hours for an activity: (all classifications)
Simply, the person hours for an activity are the number of persons involved for the length of time the activity occurred. Ex: 10 people at 1 hour ARES meeting = 10 person hours.
For a longer duration activity individuals may have to keep their own hours and be reported to the event communications chairman and ultimately to the EC. Ex: event (activity) is 6 hours long; Bill is there only 4 hours because of another commitment, four others are there the whole time. 4 people X 6 hrs + 1 person at 4hrs = 28 person hours.
For routine (weekly) nets it is sufficient to take the ‘usual’ (average) number of stations times the average length of the net. 12 people X 4 sessions X 20 minutes; 12 X 4 X .33 = 15.84 person hours. Reporting net activity can be a ‘best estimate’ number.
Specific questions on what or where to report about an activity should go to the Section Emergency Coordinator. Your Section Emergency Coordinator is Strait Hollis KT4YA, email firstname.lastname@example.org.